TomTom

Agenda and Notice



Agenda and Notice of the Extraordinary General Meeting of TomTom N.V. (the “Company”) to be held at TomTom’s head office, De Ruijterkade 154, 1011 AC Amsterdam, the Netherlands on 26 September 2018 at 9:00 CET (the “General Meeting”). 

The General Meeting will be convened for the sole purpose of the appointment of Mr Haank as a member of the Supervisory Board of the Company.

Agenda

  1. Opening

  2. Appointment of Mr Haank as a member of the Supervisory Board of the Company for a term effective from 26 September 2018 until the Annual General Meeting of 2022 (voting item)

  3. Close

The procedure for registration and representation at the General Meeting is described below.

General Meeting documents
The following documents are available on our website and through www.abnamro.com/evoting or www.securitiesinfo.com 

  • the agenda of the General Meeting; and
  • the explanatory notes to the agenda, including information on Mr Haank in accordance with article 2:142, paragraph 3 of the Dutch Civil Code.

As of today, these documents are also available for inspection and can be obtained free of charge at the office of the Company, De Ruijterkade 154, 1011 AC Amsterdam and at the office of ABN AMRO Bank N.V., Gustav Mahlerlaan 10, 1082 PP Amsterdam (“ABN AMRO”).

Record Date
The shareholders of the Company (the “Shareholders”) will be entitled to vote and/or attend the General Meeting provided they (i) are registered as such on 29 August 2018, after processing of all settlements of that date (the “Record Date”), in one of the registers mentioned below, and (ii) have submitted their application to attend this meeting in accordance with the procedure as set out below.

Registration
The Management Board of the Company has designated as register or sub-register (i) the Company's shareholders' register and (ii) the records of the intermediaries as defined in the Act on security transaction by giro or bank (Wet giraal effectenverkeer) showing those entitled to the shares in the Company at the Record Date.

Shareholders who either in person or by proxy wish to attend the General Meeting, should register for the General Meeting between 30 August 2018 and 19 September 2018 (registration closes at 18:00 CET on 19 September 2018). Shareholders must apply for registration at www.abnamro.com/evoting or contact their intermediary at which their shares are administered. The intermediaries are requested to provide ABN AMRO with an electronic statement that includes the number of shares held on the Record Date by the relevant Shareholder(s) and the number of shares which have been applied for registration at the latest by 19 September 2018, 18:00 CET. With the application, intermediaries are requested to include the full address details of the relevant Shareholder(s) (and whether such holder will be represented at the General Meeting by proxy) in order to efficiently verify the shareholding on the Record Date. Upon registration, ABN AMRO will issue a registration certificate via the relevant intermediaries that serves as an admission ticket to the General Meeting.

Voting by proxy
Once registered in accordance with the procedure stated above, Shareholders who wish to be represented at the General Meeting may give voting instructions electronically to civil-law notary Mrs C. Hagendijk (or her deputy) of notarial firm Mr M.J. Meijer Notarissen N.V. via www.abnamro.com/evoting no later than 19 September 2018, 18:00 CET.

Shareholders who wish to be represented at the General Meeting by another person, may for that purpose also use a physical form of power of attorney which can be found here. The duly completed and executed power of attorney must be received by ABN AMRO for the attention of Corporate Broking (HQ7050), Gustav Mahlerlaan 10, 1082 PP Amsterdam, the Netherlands, or by e-mail: [email protected], no later than 19 September 2018, 18:00 CET.

Admission to the General Meeting
Registration for admission to the General Meeting will take place on the day of the meeting from 08:30 CET until the commencement of the General Meeting at 9:00 CET. After this time, registration for admission is no longer possible. Persons entitled to attend the General Meeting must present a valid admission ticket for the General Meeting, and may be asked for identification prior to being admitted and are therefore requested to carry a valid identity document.

Amsterdam, 15 August 2018

TomTom N.V.
The Management Board

Message details

Sub-group Equities
Issuer TomTom
Category Meeting
ISIN NL0000387058
Symbol TOM2
Securities name Ordinary shares
Publication date August 15 2018

Downloads

Explanatory notes.pdf
Power of Attorney.pdf